How to Encrypt an Email

1. Open Microsoft Outlook: Launch the Outlook desktop application on your computer.

2. Click “New Email: Start composing a new message by clicking the New Email button in the top-left corner.

3. Compose Your Message:

Enter the recipient’s email address.
Add a subject and write your message as usual.
Attach any necessary files.

4. Click the “Apps” Button: In the message window, look for the Apps button in the ribbon (usually near the top right or under the “Message” tab).

5. Send the email by selecting “Proofpoint Encrypt”: From the dropdown list, click on Proofpoint Encrypt. The email will be encrypted and routed securely through Proofpoint.

Notes:

You only need to click Proofpoint Encrypt once per message.
If you don’t see the Apps button or Proofpoint Encrypt option, contact your IT administrator to ensure the plugin is properly configured.